Start with the belongings that will travel, not the floor area of the home. Two apartments of the same size can have very different loads. A large sofa, a collection of books and furniture that cannot be dismantled all affect the space the crew needs.
Measure the awkward pieces first
Write down the width, depth and height of wardrobes, sofas, beds, desks and large appliances. Note whether an item comes apart and whether the crew will dismantle it. Photograph pieces with unusual shapes or fragile surfaces.
Then count the smaller items by room. Books and dishes need packing as well as vehicle space. Remove an item from the list only once you have arranged to sell, donate or dispose of it before moving day.
Truck labels do not replace a survey
KGB's Deluxe Golden page gives a five-ton truck and a 30 CBM load as part of its service description. Those figures are a provider's stated example, not a rule that every apartment needs that vehicle. 참24 also lists load and vehicle size among the details used for its estimate.
Ask for the vehicle arrangement to be tied to the submitted inventory. If the estimate allows more than one vehicle or journey, record that explicitly. Do not convert a vehicle's weight label into usable packing space yourself.
Space inside the truck is only half the problem
A vehicle that can carry the load still needs access to the building. Describe the entrance height, unloading position and route from the vehicle to the elevator. If you do not know a building measurement, get it from the building manager rather than guessing.
| Item to record | Why it belongs with the estimate |
|---|---|
| Largest furniture dimensions | Shows unusual space and handling needs |
| Dismantling arrangement | Changes how an item will be packed |
| Estimated cartons by room | Adds the smaller belongings to the load |
| Vehicle access | Helps plan a workable unloading position |
| Extra journey or vehicle | Makes the transport arrangement explicit |
Use the inventory worksheet before requesting quotes. For the route from the truck to the apartment, continue with the building access guide.
Account for furniture that changes shape when packed
A dining table with removable legs may travel differently from a table that must remain assembled. Record both the full dimensions and the agreed dismantling plan. Do not describe an item as dismantled until the person doing that work has accepted the task. Glass tops, shelves and long rails also need their own handling notes when separated from a frame.
Keep small parts connected to the main entry on the inventory. For example, a bed record can identify its frame sections, mattress and labeled hardware bag. The purpose is not to calculate a perfect volume yourself. It is to show the estimator the complete load and prevent detached pieces from disappearing from the description.
For boxes, use the cartons you actually plan to move. If packing is unfinished, record the rooms still to be packed alongside the current box count. “Twelve sealed boxes plus an unpacked kitchen” describes a different job from “twelve boxes.” Update that description when the kitchen is finished rather than retaining a count that no longer represents the household.
Decide what happens to items awaiting collection
A sofa offered for sale still belongs on the moving list if nobody has arranged to collect it. Keep a short list of uncertain departures, with the date each item must leave. Once collection is complete, send the change to the estimator. This prevents a vehicle plan from depending on a sale that has not happened.
At the final survey or quote review, walk through the large furniture, packed cartons and remaining rooms in that order. Include goods in balconies, storage cupboards and other less-used spaces. Show the loading approach as well as the apartment interior.
If the company revises its vehicle plan, retain the inventory associated with that revision. A stated number of trucks or journeys is useful only when it refers to the same belongings that will be waiting on collection day. Keep the final copy available for the crew so the loading discussion starts from that shared list.