Plan the route from the parked vehicle to the final room before moving day. An elevator reservation solves only one part of that route. The crew also needs a place to unload and a clear way through entrances, corridors and apartment doors.
Make a plan for both buildings
Write a separate access note for the old home and the new one. Include the building contact, unloading position, entry instructions and reserved elevator time. Share the notes with the moving company before it assigns equipment.
KGB's moving procedure describes ladder trucks, elevators and stairs as transport methods. Which method works at your home depends on the building and the furniture being moved. Do not book a ladder truck solely from the apartment floor number.
| Location | Detail to settle |
|---|---|
| Vehicle approach | Height restrictions and a usable unloading position |
| Building entrance | Door width and the route inside |
| Elevator | Reservation, door opening and cab dimensions |
| Corridor | Turns, obstructions and surfaces needing protection |
| Apartment | Door clearance and the destination of large furniture |
Send photographs of difficult turns
A narrow turn can matter more than a wide doorway. Photograph the whole route, including the space before and after a corner. Give the crew the dimensions of the large item as well as the opening it must pass through.
Keep common areas clear on moving day. Arrange the route with building management so residents can still use the building as required. Pets and children need a separate place away from carrying and loading work.
Keep installation appointments off the carrying route
An appliance technician, cleaner and moving crew may all need the same doorway or elevator. Put their arrival times in one schedule and tell each provider about the work before and after its visit.
If a wardrobe must be dismantled to get through a doorway, agree on who does it and who reassembles it. Discovering that job during loading can change the crew's plan.
Use the furniture inventory for measurements. The surface protection guide covers the floors and walls along the route.
Give building management a usable request
Describe the planned date, expected vehicle arrangement and the large items that need to enter or leave. Ask management for the building's reservation process, unloading location and required protection. Record the instructions for that property rather than borrowing rules from a previous apartment building.
For the elevator, obtain both the door opening and usable cab dimensions when a large item is in doubt. Photograph the entrance in relation to the corridor. A tall cabinet may fit inside a cab yet have too little space to turn through its doorway. Give the mover the route measurements together with the furniture measurements so it can plan the handling method.
If a ladder truck is being considered, have the mover assess the proposed position and coordinate it with the building. Keep balconies and windows involved in the route clear according to the crew's instructions. Do not remove fittings or attempt access work yourself merely to make the proposed method possible.
Separate access instructions from personal belongings
Keep entry instructions, reservation details and building contacts in a short document you can open on your phone. Share access codes only with the people who need them. A printed copy of the furniture plan can stay with the household contact without exposing those codes on every carton label.
Check the route again before the appointment. A parked vehicle, maintenance job or newly delivered furniture can obstruct a path that was clear during the survey. If the planned unloading position is unavailable, contact the mover and building manager before loading equipment is set up. Do not assume the crew can use any nearby road space.
At the new home, reserve one clear route from the entrance to the rooms. Place waiting boxes beyond that route and keep doors usable. When the largest items are in position, the crew can complete the remaining delivery against the room plan. This approach helps prevent repeated carrying caused by boxes blocking the destination of furniture that arrives later.